Parents

Calling all supportive families!

We are excited to announce the upcoming volleyball season at Kennesaw Mountain High School. As we prepare for an exciting and successful season, we are reaching out to our wonderful parent community for support.

We are in need of dedicated parent volunteers to assist with various duties that are essential to the smooth operation of our volleyball program. Your involvement will not only support our athletes but also contribute to the overall success and enjoyment of the season.

Please see below for more details on the volunteer opportunities you can select from, then sign up below.

If you have any questions, you can reach us via email at: kennesawmountainvolleyball@gmail.com

Parent Volunteer Form

Family Information Form

KMHS Booster Club Board Member Duties & Responsibilities

President

Lead and facilitate all booster club meetings and strategic planning sessions.
Oversee and support club activities to ensure alignment with overall goals and mission including compliance with bylaws, school policies, and committee coordination.
Lead major fundraising efforts with a collaborative approach, where each board member contributes equally to outreach for sponsorships and partnerships.
Serve as primary liaison between the booster club, school administration, coaching staff, and team families.
Support event planning, budgeting, MaxPreps administration, and development of the club’s long-term vision.

Vice President

Collaborate with the President to support overall club leadership and strategic direction.
Lead or co-lead fundraising campaigns and donor engagement efforts.
Assist with planning and logistics for events, including team dinners and volunteer coordination.
Support other board members and committees to ensure smooth club operations.
Represent the booster club at meetings or events when the President is unavailable.

Secretary

Keeps accurate minutes of all meetings.
Maintains membership records, correspondence, and documentation.
Maintains the website.
Sends notices of meetings and events to members.
Handles filing of official paperwork and recordkeeping, including facility use requests.

Treasurer

Manages all club finances: deposits, disbursements, and bank reconciliations.
Keeps detailed and transparent financial records.
Prepares and presents financial reports at meetings.
Ensures compliance with IRS regulations, including tax filings and 501(c)(3) maintenance if applicable.

KMHS Volleyball Committee Duties & Responsibilities

A. Team Parent(s)

This committee shall be comprised of 3 parent liaisons for Middle School, JV, and Varsity teams.

Each team will need 1 team parent(s). Their duties include the following:

Set up a team roster (Name, jersey #, grade, parent names, email addresses and cell phone numbers.)
Set up the parent GroupMe for the team you represent.
Coaches Communication - you are the liaison between the coaches and the parents to communicate game day information, tournament information, bus updates, and any additional information needed for the week ahead. You will update all communication on the parent GroupME.
Team Parent Communication- once a week you will touch base with the middle school, JV and Varsity team parent(s). Update each team parent on upcoming events and committee events.

B. Food Parent/Sign-up Monitors

This committee will have 2 parent coordinators, one from each team. They will be responsible for organizing the delivery of all pre-game meals. We are hoping to get sponsors for these meals, so the duty will be to simply help with pick-ups and drop-offs. If we are unable to get sponsors for all the meals, we may ask parents to volunteer to contribute a healthy meal. Note: Middle school teams will not be included in pregame meals, but the Booster Club is happy to partner and provide support.

Send out an update/reminder on GroupMe to all parents communicating which player’s parent(s) are responsible for picking up the team meal(s) each week. For JV and Varsity, a drop-off time of 3:15pm at the front office must be communicated.
Finding Volunteers. If there are team meal dates that do not have a parent volunteer, it is your responsibility to send out a GroupMe message alerting the parents. You must also follow up by messaging parents who have not chosen a date. Every parent(s) is responsible for choosing 1 game date OR partnering with another parent(s) and choosing 2 dates each.
If food donations run-out, liaison with a board member to assist in purchasing a team meal for dates left over at the end of season. Determine how each coach would like that meal date to be handled ie: players bring their own meal/snack or a purchased meal that will be reimbursed.

C. Concessions and Hospitality

Organize concession team for home games. You will prepare a Sign-up Genius for parents to purchase various snacks, drinks, etc. to sell.

Organizes food and beverage concessions for participants and spectators. Manages hospitality areas and ensures a positive experience for everyone attending.
Set-up and break down for each home game.
Collect funds via Zelle, Zeffy or cash and return to Booster Club.

D. Fundraising/Sponsorships

A booster club fundraising committee plays a crucial role in supporting the organization’s financial needs and ensuring its success and is responsible for creating effective fundraising plans to achieve the club’s objectives.

Develop and implement fundraising strategies.
Identify and organize fundraising opportunities: This includes activities such as sponsorships and events.
Collaborate with the treasurer: Working closely with the treasurer to track income and expenses related to fundraising efforts.
Solicit local business owners for donations in return for advertisement/banners. We can offer different levels of benefits based on their donations – gold, silver, and bronze.

E. KSU Volleyball Night

An annual team bonding event. JV and Varsity players, coaches and managers attend a meal at the KSU Commons dining area before attending the KSU woman’s volleyball game. The Middle School players and coaches are invited to attend the KSU volleyball game as well but The Commons dining is for JV/Varsity only.

Make a reservation for all players, coaches and managers at The Commons dining Hall on campus. Confirm the group rate offered.
Find out payment requirements and communicate that to the board. The board will cut a check once invoice is received.
Inquire about parking and game time. Communicate to the board thru email, cc: Varsity Head Coach to establish meet up times and how game tickets are purchased.

F. Middle School Night

Plan and organize this event night. The committee is responsible for creating a flyer inviting all middle school students and their families to attend Middle School Night at KMHS. We honor our middle school volleyball team at that evenings home games.

The flyer must be communicated to our feeder schools media representatives. Please contact our Booster Club secretary for proofing of flyer who will then share the information with the feeder schools.
You are responsible for organizing and distributing a team meal to the middle school volleyball players attending the games on that evening. There will be a budget communicated to you from the board prior to the event.
Poster making assignment- communicate with the middle school head coach that we would like to have each of their players create a poster for either a Varsity or a JV player that they can hold and show support with during the evening games. Each of the middle school players can create a poster for a JV and a Varsity player.

G. Teacher Appreciation Night

Plan and organize this event night. You are responsible for communicating with both Varsity and JV coaches to find out how many total teachers will attend. All JV and Varsity players coaches and managers will participate. This event will take place in the school at a designated location TBD.

Get a head count of the total number of teachers that RSVP’d to attend the dinner you will co-ordinate for them.
Decide on a caterer. The board will approve the amount budgeted for the dinner.
Confirm the total number attending.
Make sure the catering order includes utensils and food warmers if necessary.
You are responsible to place the order, deliver and set up. Clean-up of this event is also part of your duties.

H. Senior Night

Plan and organize this event night to celebrate the senior players. All JV and Varsity players will be attending.

Decide on a caterer. The board will approve and communicate the amount budgeted for the dinner.
Confirm the total number of JV and Varsity players, Varsity Senior Parents, coaches and managers attending the dinner.
Order, pick-up and set-up the meal in the location and time designated TBD. This meal occurs before the first JV game home game. Be advised you will be required to arrive early to get set-up.
Confirm with the Varsity coaches that Senior posters have been created by each senior.
Design a table to display the posters highlighting each senior. Use your imagination!

I. Banquet Night

Our end of season awards banquet. Plan and organize this event.

Discuss with the board a potential caterer. They may advise you to use the same one as last season. They will provide the budget and contact info if that is the case.
Communicate with the board regarding date, time and location. The board will send out communication to all player parents.
Order award plaques. Communicate with the board regarding vendor from previous season. Communicate with Varsity coaches regarding award winners for plaque engraving.
Order table decorations if applicable. There are decorations available that are located in the volleyball storage area. Take inventory and add if budget allows.
Order and have stage balloons delivered. Communicate with board as to budget and number of balloon towers needed.
Clean-up and return all decorations to the high school after banquet night.

J. Powder Puff Night

Oversee and organize a Powder Puff volleyball event to ensure that everything runs smoothly on the day of the event.

Promotes the event through social media, flyers, posters, and other channels to attract participants and spectators. May also work with sponsors for promotional activities.
Manages registration of teams and individual players, collects fees if applicable, and checks in participants on the day of the event.
Organizes food and beverage concessions for participants and spectators. Manages hospitality areas and ensures a positive experience for everyone attending.

GHSA Reffing Links

GHSA Clinic website

https://learn.ghsa.net

**Make sure to complete the clinics for the correct season!**

Page updated

Google Sites

Report abuse